We maintain security policies and practices in our facilities and systems to protect appropriate information from unauthorized access and inappropriate disclosure, alteration or destruction. Security may include, but is not limited to, encryption, physical access security and other appropriate technologies. We continually review and enhance security systems as necessary.
Our personnel’s failure to hold in confidence private information is subject to disciplinary process. Our personnel are required to execute an acknowledgement of their receipt and understanding of our policies and procedures containing confidentiality obligations, to which they are subject. We do not provide private information to the general public. We do not compile or distribute mailing lists or consumer marketing data from information received from clients. We do not modify or correct information obtained from other persons or organizations, since such information is not prepared by us.
Information We Obtain by Automated Means/Cookies: When you visit our Site, we may collect certain information by automated means using technologies (both session and persistent) such as cookies, non-cookie-based tokens, web server logs, and tracking pixels. Cookies are small pieces of data that are stored by the user’s web browser on the user’s hard drive. Cookies are utilized by websites to enhance a user’s experience and remember information such as user name and other user preferences. Your browser may tell you when you receive certain types of cookies and how to restrict or disable certain cookies. Please note, however, that without cookies, you may not be able to use all of the features of our Site. At no point in time will any user medical or health information be stored in cookie data.
Server and Application Logging: Our web servers automatically collect Internet Protocol (“IP”) addresses. Authentication credentials are also recorded to comply with auditing requirements and assist in investigation of customer-initiated service requests. As we upgrade, enhance, modify or maintain its systems, services and procedures, modifications may be made to this Notice.
Obtaining and Sharing Information: We respect the privacy of individuals while obtaining information for legitimate businesses that can demonstrate an appropriate need for the information. We obtain information ordered by our clients using sources identified by clients, either the subject individual or a reputable source. We obtain and disclose such information pursuant to appropriate written authorizations to gather information for, and disclose it to, its clients for the purposes of their underwriting and servicing of insurance policies, and for their other legitimate purposes authorized by law. We handle such information in accordance with our clients’ directions, the written authorizations, our contracts with clients, and applicable law. We do not share information obtained for a client with its other clients, unless the subject’s authorization permits such.
Kinds of Information: We are authorized by clients to act as their representatives in obtaining information on individuals including but not limited to the following:
• Health history
• Medical information
Sources of such information may include various governmental agencies, medical facilities or other information exchange organizations.
Other Uses of Information: In addition to the uses discussed above, we may also use the personal information you provide on our Site to operate, evaluate, and improve our business. Specific uses include developing new products and services; managing our communications; performing market research; advertising and marketing; determining the effectiveness of our advertising and marketing; analyzing our products, services, and websites; and administering our websites. We may also use the information to protect against and prevent fraud, claims, and other liabilities and to comply with or enforce applicable legal requirements, industry standards, and our policies and terms. In addition, we may use the information we obtain through the Sites in other ways for which we provide specific notice at the time of collection.
Information We Share: We do not sell or otherwise disclose personal information we collect on our Sites, except as described here. We may share personal information we collect on the Sites with affiliates and service providers that perform services on our behalf. We do not authorize those service providers to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements.
In addition, we may disclose personal information about you (a) if we are required to do so by law or legal process (such as court order or subpoena), (b) to law enforcement authorities or other government officials, (c) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or (d) in connection with an investigation of suspected or actual fraudulent or illegal activity. We reserve the right to transfer personal information we have about you in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution, or liquidation). Should such a sale or transfer occur, we will use reasonable efforts to direct the transferee to use personal information you have provided to us in a manner consistent with this Notice.
Links to Other Websites: The Site may provide links to other sites. Companies other than ours may operate those websites. Linked websites may have their own privacy policies, which we strongly suggest you review if you visit any linked websites. We are not responsible for any use of websites we do not operate, the content of any of those websites, or the privacy practices of those websites.
Opting Out: We do not use any information we obtain unless authorized. Therefore, if a party desires to opt out of having their information used for any purpose, such party should address this option with us or our client when such party provides any authorization to release information to us or our client. However, when we make a direct inquiry related to the subject of the information, there may be an opportunity presented to opt out of providing the information. In these instances, the party need only decline to provide the requested material. In all other instances, we only gather and disclose the information pursuant to a party’s written authorization obtained by our clients.
Notice to all Users: Our systems are restricted solely to authorized Company users and may be monitored for administrative and security reasons. All users expressly consent to such monitoring. Any use of the system must be in compliance with our policies and applicable laws. Unauthorized users or any unauthorized use will subject the user to criminal and civil penalties under applicable law. Updates to Our Online Privacy Notice: We may update this Notice periodically and without prior notice to you to reflect changes in our personal information practices or relevant laws. We will post the updated version and indicate at the top of the notice when it was most recently updated.
How to Contact Us: If you have any questions or comments about this Notice or any issue relating to how we collect, use, or disclose personal information, or if you would like us to update information we have about you or your preferences, please contact us as indicated below.
E-mail us at: firstname.lastname@example.org